Privacy Policy

This privacy policy has been compiled to serve those who are concerned with how their 'Personally Identifiable Information” is being used online. This information, as described in U.S. privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get an understanding of how we at Off the Record (“OTR”) collect, use, protect or otherwise handle your Personally Identifiable Information in accordance with our website.

What personal information do we collect from the people that visit our website?

When you sign up to receive information, register as an OTR member, register for a lecture, respond to a survey or enter information on our site, you will be asked to enter your name, email address, mailing address, phone number, credit card information or other details.

How do we use your information?

We may use the above-noted information that we collect from you in the following ways:

  • To quickly process your transactions, such as registering as a member or registering to attend a lecture.
  • To allow us to better serve you in responding to your customer service requests.
  • To send emails, including lecture announcements, reading lists and other communications.  
  • To send periodic emails regarding your requests or registrations.
  • To improve our website in order to generally better serve you.

Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information that you supply is encrypted via Secure Socket Layer (SSL) technology.

We implement a variety of security measures when you enter, submit, or access your information in order to maintain the safety of your personal information.

All credit card transactions are processed through a gateway provider and are not stored or processed on our servers.

Do we use 'cookies'?

Yes, we use Cookies, which are small files that a site or its service provider transfers to a user’s computer's hard drive through the user’s Web browser (if allowed) that enables the site's or service provider's systems to recognize the browser and capture and remember certain information. For instance, we use cookies to help us remember and process your requests and registrations. They are also used to help us understand your preferences based on previous or current site activity, and which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interactions so that we can offer better site experiences and tools in the future. We may also use trusted third party services that track this information on our behalf, such as Google Analytics.

You can choose to have your computer notify you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser's Help Menu to learn the correct way to modify your cookies.

If users disable cookies in their browser:

If you turn cookies off, some of the features that make your site experience more efficient may not function properly.

Third-party disclosure

We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information unless we provide you with advance notice. This does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or serving our users, so long as those parties agree to keep this information confidential. We may also release information when its release is appropriate to comply with the law, enforce our site policies, or protect ours or others' rights, property or safety. 

We have implemented the following:

We, along with third-party vendors such as Google, use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions as they relate to our website. Google Analytics uses cookies to “remember” how a user has interacted with OTR’s website, and to distinguish unique users, among other usages (described here).

Fair Information Practices

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is important to comply with the various privacy laws that protect personal information.  

We will take the following responsive action, should a data breach occur:

  • We will notify our developer, Mod Lab Inc., and our Security Advisors, Sucuri, as promptly as possible of any breach, including the nature of the breach and the approximate number of subjects affected.
  • We will advise users within a reasonable time period after becoming aware of a breach via in-site and email notification.